Position Description of the Secretary
The secretary works collaboratively with the president to support the Board in fulfilling its fiduciary responsibilities.
Board Conduct. Support the president in maintaining a high standard for Board conduct and uphold policies and the By-laws regarding Directors’ conduct, with particular emphasis on fiduciary responsibilities. This implies that the Secretary shall be intimately familiar with the by-laws of the Corporation and with its policies and procedures.
Document Management. Ensure the proper recording and maintenance of minutes of all meetings of the Corporation, the Board and Board committees. Attend to correspondence on behalf of the Board. Have custody of all minute books, documents, registers and the seal of the Corporation and ensure that they are maintained up to date as required by law. Ensure that all reports are prepared and filed as required by law or requested by the Board. Keep a roll of the names and addresses of the Members, notwithstanding that there may be a Director explicitly charged with membership.
Meetings. Give such notice as required by the By-Laws of all meetings of the Corporation, the Board and Board committees. Attend all meetings of the Corporation, the Board and Board committees.